Without CalendarBridge, getting all your calendars into a single Google account can be quite confusing -- or impossible.
If you have multiple Microsoft and/or Google email accounts, getting all those calendars in one place is a crucial step to avoiding missed and conflicting meetings. The problem is that getting all those calendars in one place, typically involves jumping through a lot of hoops.
For many people, the ideal situation would be to have all their calendars in Google Calendar, since that's where that they spend the better part of the day. If you are one of those people, you are in the right place. This article will walk you through how to get all your calendars synced to a single Google Calendar account.
We'll start with the simpler, but still-confusing task of getting calendars from one Google account visible in another Google account. Then move on to getting Microsoft calendars into Google Calendar.
Google provides 3 ways to share a calendar from one Google account to another Google account:
Using any of these 3 workflows will enable the recipient to see updates to the calendar in real time.
Note: There is a fourth option in which the sharer publishes an internet calender ("ICAL" or "ICS"), and the recipient adds that internet calendar "From URL." Internet calendars, however, are not updated in real-time -- changes can take 12 or more hours to propagate. Therefore, Internet calendars are only suitable for calendars that do not change much, such as holiday calendars.
Instructions for Sharer
NOTE: If the sharer is on a paid Gsuite account, then the default setting is that external users can only see free/busy regardless of which permissions are selected here. Granting the higher levels of permission requires an administrator to change that setting in the Gsuite admin panel.
Instructions for Sharer:
Instructions for Recipient
Click "Add" on the "Add calendar" popup window that appears.Google Calendar Add shared calendar
Note, this workflow only works for sharing the sharer's primary/default calendar. If you would like access to one of the sharer's non-default calenders, you will have to use one of the "Get a shareable link" and "Share with a specific person" workflows discussed above.
Instructions for Recipient
Scroll down to "Other calendars" in the left sidepanel and click the "+" and then click "Subscribe to calendar"Google Calendar Subscribe to Calendar
In the Add calendar box, type the sharee's email address and press enter.Google Calendar Subscribe to Calendar
If the sharer has already granted the recipient access, their default calendar will be added to the recipient's list of calendars.
If the sharer has not yet granted the recipient access, the recipient will see a popup to request access. The recipient can enter a message to the sharer, if desired, and click "Request access"Google Calendar Subscribe to Calendar
This will send an email to the sharer. Once the sharer approves the request, the sharer's primary/default calendar will be added to the recipient's "Other calendars"
As seen above, Google's built in calendar sharing functionality is cumbersome. Worse, even if you manage to share all your Google calendars between all your accounts, your colleagues still can't see your true availability because the Google "find a time" feature only takes into account your primary calendar.
To illustrate, consider the example of a user with a Gsuite account and a Gmail account. Through Google's built-in sharing functions, she has shared her Gmail calendar ("secondary calendar") with her Gsuite account ("primary calendar").
Here is what her calendars look like when she is logged in to her Gsuite account:
Using CalendarBridge instead of (or alongside) Google's sharing features helps avoid the aboe hassles. Specifically, CalendarBridge is: (1) simpler to setup than Google's sharing features; (2) allows the "find a time" feature to show your true availability; and (3) enables syncing Outlook calendars to your Google calendar.
To sync her calendars in CalendarBridge she simply connects her accounts using the familiar "sign in with Google" and "sign in with Microsoft" used all over the Web (the login is hosted by Google/Microsoft -- CalendarBridge never sees users' Google or Microsoft credentials).
Here is her CalendarBridge dashboard after she has added her two Google accounts and an Office 365 account:
Thus, after a single, 5-minute setup on CalendarBridge.com, she and her colleagues can see her up-to-the-minute availability across all of her Google and Outlook calendars. It's pretty sweet. Try it now for free.